This information describes how companies within the DAY International AB Group (”DAY-INT,
we/us”) collects and processes your personal data during and after working relationship with
us, and outlines your rights in relation to the processing in accordance with the General Data
Protection Regulation (GDPR)
The information is addressed to anyone who is:
- An employee; or
- Freelance worker; or
- Contractor including crews, talent or travel teams.
And to anyone who:
- Visits our website; or
- Registers to subscribe to communication from us such as, but not limited to,
- Registers a client login; or
- Gets in contact with us as client, supplier, business partner or in its work or assignment
- Communicates with us for instance, but not limited to e-mail
What is personal data?
Personal data means any information that relates to an identified or identifiable natural person,
e.g. name, address, telephone number, e-mail address, personal ID, photograph and IP
Who is the controller of your personal data?
Day International AB, reg. no. 556606-1627, is the controller of the processing of personal data
that takes place when you visit our website, communicate with us, register a profile on our
website or otherwise contacts us to subscribe for information from us, such as newsletters.
In other cases, it is the legal entity (company) within DAY-INT with which you communicate that
is the controller of personal data, for the processing that takes place e.g. in connection with your
contacts with DAY-INT in your work, via e-mail or in other ways.
What are our data protection principles?
We comply with data protection law. This law states that the personal information we hold about
you must be:
- Used lawfully, fairly and in a transparent way.
- Collected for purposes that we have clearly explained to you and not used in any way
- Relevant to the purposes outlined in this policy
- Accurate and kept up to date
- Only kept as long as necessary
- Kept securely
How we collect your personal data
The following types of personal information may be collected, stored, and used:
- Information about your computer including your IP address, geographical location,
browser type and version, and operating system.
- Information about your visits to and use of this website including the referral source,
length of visit, page views, and website navigation paths.
- Information that you enter when you register a client login on our website, such as your
name and e-mail address.
- Information that you enter in order to set up subscription to our newsletters.
- Information that is generated while using our website, including when, how often, and
under what circumstances you use it.
- Any other personal information you send to us when you are working or communicating
with us which includes, but are not limited to:
o Personal contact details such as name, title, addresses, telephone numbers,
and personal email addresses.
o Date of birth
o Marital status
o National Insurance number or Social Security Number
o Passport details
o Bank account details and payment records
o Salary, annual leave, pension and additional benefits
o Copy of driving licence/Passport/Identity documents.
o Recruitment information (including copies of right to work documentation,
references and other information included in a CV or cover letter or as part of
the application process).
o Emergency contact information
o Employment records (including job titles, work history, working hours, training
records and professional memberships).
o Compensation history
o Disciplinary and grievance information.
o Information about your use of our information and communications systems.
How we use personal data
Personal data submitted to us will be used for the purposes specified in this policy. We may use
your personal information for the following purposes:
To perform a contract which we have entered into with you
Sending you our e-mail newsletter if you signed up for it (you can unsubscribe at any
Sending you marketing communications relating to our business or the businesses of
third parties which we think may be of interest to you.
Sending you on-marketing commercial communications.
Sending you business information (such as statements, invoices, and payment
reminders to you).
Providing third parties with statistical information about our users.
Dealing with inquiries and complaints made by you relating to our website or business.
Keeping our website secure and prevent fraud.
We will not, without your expressed consent, supply your personal information to any third party
for their or any other third party’s direct marketing.
Our legal bases for using personal data
We base the processing of personal data for the purposes described in this policy on the following legal bases.
interest i.e. the processing is necessary for our legitimate interest in providing a secure
and user-friendly website with a content relevant to the visitor.
The processing of personal data relating to clients, suppliers and business contacts is
necessary in order for us to fulfil the contracts upon which our assignment is based, and
the processing is also necessary for our legitimate interest in being able to perform
assignments or other cooperation, client administration, and ultimately to be able to
offer our services.
The processing of personal data when you register to subscribe for information from us,
register a client login, and communicates with us is based on legitimate interest i.e. the
processing is necessary for our legitimate interest in sending you the information,
provide the client login and being able to answer you.
Disclosing personal information
We may disclose your personal information to any of our employees, officers, insurers,
professional advisers, agents, suppliers, or subcontractors as reasonably necessary for the
purposes set out in this policy.
We may disclose your personal information to any member of our group of companies (this
means our subsidiaries, our ultimate holding company and all its subsidiaries) as reasonably
necessary for the purposes set out in this policy.
We may disclose your personal information:
e.g. suppliers of IT systems, system management and support, or IT infrastructure
To the extent that we are required to do so by law.
In connection with any ongoing or prospective legal proceedings.
In order to establish, exercise, or defend our legal rights (including providing information
to others for the purposes of fraud prevention and reducing credit risk).
To the purchaser (or prospective purchaser) of any business or asset that we are (or
are contemplating) selling.
To any person who we reasonably believe may apply to a court or other competent
authority for disclosure of that personal information where, in our reasonable opinion,
such court or authority would be reasonably likely to order disclosure of that personal
Except as provided in this policy, we will not provide your personal information to third parties.
International data transfers
We may transfer your personal data to a third country, i.e. a country outside of the EU/EEA.
This may take place, for example, through the storage of personal data on servers located in a
third country, or where we retain an IT supplier to provide support and maintenance of IT
systems from a third country.
Information that we collect may be stored, processed in, and transferred between any of the
countries in which we operate in order to enable us to use the information in accordance with
this policy, i.e. may be transferred to the United Kingdom and the United States of America.
In the event we transfer personal data to a third country, we will enter into agreements and take
other measures to protect your personal data in accordance with applicable legal requirements.
Retaining personal information
Personal data that shall not be kept for longer than is necessary for the purpose of the
processing. We practice storage minimization but how long we store the personal data
depends on the purpose of the specific processing.
We will retain documents (including electronic documents) containing personal data to the
extent that we are required to do so by law; if we believe that the documents may be relevant to
any ongoing or prospective legal proceedings; and in order to establish, exercise, or defend our
legal rights (including providing information to others for the purposes of fraud prevention and
reducing credit risk).
You may instruct us to provide you with any personal information we hold about you. We may
withhold personal information that you request to the extent permitted by law.
You also have the right to request correction of incorrect personal data. Please let us know if the
personal information that we hold about you needs to be corrected or updated.
You may instruct us at any time not to process your personal information for marketing
purposes. In practice, you will usually either expressly agree in advance to our use of your
personal information for marketing purposes, or we will provide you with an opportunity to opt
out of the use of your personal information for marketing purposes.
If you wish to exercise your rights, please contact us on the details set out on
Third party websites
Our website includes hyperlinks to, and details of, third party websites. We have no control over,
and are not responsible for, the privacy policies and practices of third parties.
A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web
server to a web browser and is stored by the browser. The identifier is then sent back to the
server each time the browser requests a page from the server. Cookies may be either
“persistent” cookies or “session” cookies: a persistent cookie will be stored by a web browser and will
remain valid until its set expiry date, unless deleted by the user before the expiry date; a
session cookie, on the other hand, will expire at the end of the user session, when the web
browser is closed. Cookies do not typically contain any information that personally identifies a
user, but personal information that we store about you may be linked to the information stored in
and obtained from cookies.
We use only session cookies / only persistent cookies / both session and persistent cookies on
Most browsers allow you to refuse to accept cookies by using your browser’s settings. Blocking
all cookies will have a negative impact upon the usability of many websites. If you block
cookies, you will not be able to use all the features on our website.
We may update this policy from time to time by publishing a new version on our website. You
should check this page occasionally to ensure you understand